Ron Tran, Ashes Under the Hill / Let Our Hands Grow to Hold What We Love, 2017. Sculpture; printed Intacel, steel and aluminium. As part of STAGES.

Employment Opportunity at Plug In ICA • Special Projects Coordinator

Employment Opportunity: Contract: Special Projects Coordinator

Position: Special Projects Coordinator
 • Navigating the Digital & STAGES biennial 2019

Part-time (30 hours per week,)
CONTRACT position: Immediate to January 2020
(To a maximum of 30 weeks; 30 hours per week.)

Summary & Job Description

Reporting to the Executive Director of Plug In ICA, and in collaboration with all staff, this position will project manage two major special projects. According to priorities set by the Executive Director, the Special Projects coordinator will lead the successful delivery of two major projects: STAGES biennial and Navigating the Digital. Working an average 30 hours per week with some evenings and weekends required.

  1. Our biennial, STAGES, sets out to activate the city of Winnipeg with temporary public sculpture and performances by international and local artists. In 2019, there will be 7 new commissioned artworks. Please see for more information.
  2. Artists Re: Navigating the Digital (working title) is a two stream series. The first is a presentation of public lectures, screenings and workshops that facilitate theoretical discussions of issues facing artists who use digital technologies. Understanding the digital will be filtered through conversations related to aesthetic, social, technological and political impact. The second stream will take the form of a course-like structure. It is geared to contemporary artists and focuses on the practical aspects of coding, hosting platforms and presentation technologies.

While this position has a range of accountabilities that relate to ongoing Plug In operations, it is dedicated to the successful coordination of two special projects. The successful candidate will provide support and implement each project by working with the artists, Plug In staff, participants and collaborators. Their responsibilities will be to:

  • Coordinate implementation and delivery of a major educational and outreach program spanning the period of: October 1 to December 31 2019; Coordinate implementation and delivery of a major visual arts project spanning the period of: April 23 to September 27 2019;
  • Coordinate the logistics of each project as a whole: budgeting, flights/accommodations, artists’ and speakers’ fees, scheduling, publicity, etc.
  • Coordinate and liaise with partners and the Executive Director, and provide administrative and logistical support for the project within available resources, and with the assistance of other Plug In staff;
  • Create and track timelines, deliverables and communications;
  • Assist with the implementation of related publishing, marketing and communications of Navigating the Digital and STAGES 2019;
  • Coordinate various aspects of speakers and support artists including: assessing and identifying required resources, ensuring communication flow between various staff, and participants;
  • Track and report on project budgets (revenues and expenditures);
  • Coordinate and liaise with partner organizations, contractors, volunteers, participants and guest speakers to assist with good communications and successful delivery of each special project;
  • Track and ensure good communications and clear brand identity of the project and Plug In, taking into account Plug In’s vision and mandate, and other program activities, Strategic Plan, and those of project sponsors and partners;
  • Conduct ongoing assessment of the project and provide feedback to the Director.
  • Other duties as assigned.


The ideal candidate will have previous experience in communications, managing budgets, coordinating human and material resources, and an established track record in coordinating projects in the visual arts or with not-for-profit organizations. A strong grounding in contemporary electronic arts and/or theory will be an asset.

Preferred three-to-five years previous experience in arts and project management (or combination thereof), and a relevant post-secondary education.

The candidate must have outstanding organizational and problem-solving skills and an excellent attention to detail. The candidate must have excellent communication skills (written and verbal), as well as familiarity with computer applications (including InDesign, Word and Excel).

An established and well-rounded grasp of current operations and issues in the not-for-profit public art gallery and museum field, previous experience with art production and dissemination, as well as an established professional network, are an asset. A passion for contemporary art is essential and a second language (preferably French) are an asset. A valid Driver’s License is essential.

This is a high-output position that requires good judgment in prioritizing competing demands.
Compensation is $19.00 per hour

Please submit a cover letter and CV to Angela Forget – immediately along with three references.

Only applicants to be interviewed will be contacted.

Please submit applications to:
Angela Forget, Operations Coordinator

Plug In Institute of Contemporary Art
460 Portage Ave
Winnipeg MB R3C 0E8
(204) 942-1043